V comme Vanille (hereafter referred to as ‘V comme Vanille’ or ‘we’) is registered with the Paris Trade and Companies Register under number 941 623 530. It is located 108, rue de Lourmel, 75015 Paris. V comme Vanille respects your privacy and the protection of personal data.
Any data that we may collect is processed in compliance with the applicable regulations, more specifically the General Data Protection Regulation n°2016/679 of April 27, 2016 (GDPR) and French Law n°78-17 of January 6, 1978, relating to data processing, files and freedoms in its latest amended version (together the ‘Applicable Regulations’).
The purpose of this privacy policy (‘Privacy Policy’) is to inform you about (i) the processing of personal data that we carry out via the website currently accessible at www.vcommevanille.com (‘Site’) and (ii) your rights regarding the personal data that we process concerning you.
For all purposes, we work in line with the French version of the Privacy Policy.
1. Processing of personal data by V comme Vanille
1.1. Nature of the data collected, purposes and legal basis of the processing carried out
V comme Vanille may collect the following personal data:
– identification data (in particular your surname(s), first name(s), email address and telephone number). Compulsory data to be provided is indicated by an asterisk;
– data relating to your browsing on the Site (date and time of browsing, type of terminal used, your geographical area, time spent on the Site, etc.).
Your personal data is processed to (i) manage your request and (ii) analyse and optimise your browsing, and produce anonymous statistical data.
The processing of this data is based on the following legal grounds:
– your consent for the management of your request;
– V comme Vanille’s legitimate interest in analysing and optimising your browsing on the Site.
1.2. Data retention period
Your personal data is only kept for the time necessary to fulfil the purposes described in Article 1.1.
Personal data collected via the contact form is kept for the time necessary to manage your request and for a maximum of three (3) years from your last contact or the end of your commercial relationship with V comme Vanille.
Personal data relating to your browsing on the site is kept for a maximum of twenty-five (25) months from the date of collection.
At the end of the above-mentioned periods, your personal data will be deleted from our systems and records. Alternatively, it is rendered anonymous so that it can no longer be used to identify you. This is subject to retention in an intermediate archive for the purposes of managing claims and disputes, meeting our legal and/or regulatory obligations, and/or responding to requests from authorised parties.
1.3. Recipient(s) of your data
Your data is only made accessible to those authorised to have access to it by virtue of their responsibilities within V comme Vanille’s internal departments, for the sole purposes described in Article 1.1.
Where applicable, your personal data may be transmitted to duly authorised external service providers, having the status of processor within the meaning of Article 28 of the GDPR, for the purposes of performing our services or when legally required.
The personal data collected through the site is hosted by a company headquartered in France.
As a matter of principle, V comme Vanille does not transfer any personal data outside the European Economic Area (EEA). In the event that your personal data is transferred outside the EEA, V comme Vanille will inform you in advance and will take all necessary measures to ensure that the transfer and processing of such data presents all appropriate safeguards.
1.4. Protecting your data
V comme Vanille implements physical, technical and organisational security measures to protect your personal data from unauthorised access, intrusion, degradation or destruction, in accordance with the Applicable Regulations.
In addition, V comme Vanille ensures that anyone likely to have access to your personal data is duly authorised. We ensure the strict confidentiality and security of such data by implementing security measures.
Beyond these measures, you are reminded that the security of personal data transmitted via the Internet cannot be fully guaranteed.
2. Your rights with regard to your personal data
In accordance with the Applicable Regulations and subject to any applicable limits, you have the following rights over your personal data.
2.1. The right to information
You have the right to obtain clear, comprehensible and easily accessible information about how we process your personal data and your personal data rights.
2.2. Access, rectification and deletion rights
The right of access enables you to obtain confirmation that your personal data is being processed, to access it and to obtain a copy of it if necessary.
If the personal data processed by V comme Vanille is incomplete, out of date or incorrect, you have the right to request that it is corrected.
Subject to the exceptions provided in the Applicable Regulations, you have the right to request the deletion of your personal data at any time, in particular when:
– they are no longer necessary for the purpose of the initial processing;
– you consider that the latter must be deleted by virtue of a legal obligation.
2.3. The right to limitation
You may request the restriction of the processing of your personal data in particular in the following cases:
– if you consider that the personal data processed by V comme Vanille is inaccurate or incomplete, the processing of your data will be limited until we complete it or verify its accuracy;
– when V comme Vanille no longer needs to process your personal data for the purposes originally intended, but such data is still required for the establishment, exercise or defence of legal claims;
– if you object to the processing of your personal data, the processing of your data will be limited until V comme Vanille verifies and examines your request;
– if you do not wish V comme Vanille to process your personal data, but do not want it to be completely deleted.
2.4. The right to object
You may object to the processing of your personal data for legitimate reasons relating to your particular situation.
However, we may refuse to accept your objection, in particular (i) if the processing is justified on legitimate and compelling grounds, (ii) if it is required by a legal obligation, (iii) if it is carried out on the basis of a contract binding you to V comme Vanille, (iv) if it is necessary for the establishment, exercise or defence of legal claims or (v) if it is necessary to protect your vital interests or those of another natural person.
Exercising the right to object is valid only for the future and does not apply to the lawfulness of processing carried out previously.
2.5. The right to decide what happens to your data after your death
You have the right to decide what happens to your personal data after your death. Any instructions you give us, we will undertake to respect. These directives may concern the deletion and conservation of personal data, via a trusted third party responsible for ensuring their proper execution.
2.6. The right to lodge a complaint with a supervisory authority
If you feel that your rights have not been respected, you have the right to lodge a complaint. This must be with a competent supervisory authority, for example the Commission Nationale de l’Informatique et des Libertés (CNIL).
3. Contact us
If you have any questions relating to your personal data, you can email us on: contact@vcommevanille.com. Our postal address is: 108, rue de Lourmel, 75015 Paris. We may ask you for proof of identity.
4. Changes to the Privacy Policy
We may occasionally modify the Privacy Policy to adapt to changes in regulations concerning the protection of personal data.
Where necessary, we will inform you of significant changes to the Privacy Policy. In other cases, we will simply change the date on which it was last updated.
In any case, please consult the Privacy Policy regularly and take note of any updates or modifications.